Derived Fees
Automatic sync for linked pricing and accurate books
Eliminate some of the manual data entry that consumes up to 40% of staff time, save 5 to 10 hours per major fee adjustment or seasonal shift, and protect your business from the often steep cost of fee errors.
Setting up and maintaining fees that move together used to mean updating each one by hand and hoping they didn't drift apart. Derived Fees changes that. Set up one fee as the source of truth, and every fee linked to it stays in lockstep automatically, whether that relationship is a percentage, a flat amount, or an exact match.
The value, at a glance
Set it once.
Update a parent fee and every linked child fee updates with it, eliminating the need to hunt down near-duplicate fee records.
Get accurate books automatically.
Channel markup posts to its own ledger line instead of disappearing into fee revenue.
Use it anywhere two fees should move together.
Seasonal pricing, tiered fees, and channel commission all work the same way.
Zero extra configuration.
Derived Fees builds directly on the fee structure you already have in Track.
Why this matters for TrackDistribution
When you sell through channels, other PMSs can mark a fee up on the way out, but that's usually where it stops. A $100 cleaning fee marked up to $115 for Airbnb typically posts as $115 straight to Housekeeping when the reservation comes back in. The $15 that was actually channel commission disappears right into that number.
Track handles both directions. That same example posts $100 to Housekeeping and $15 to channel commission, automatically, every time. Channel cost shows up as its own reportable ledger line instead of getting buried in fee revenue, because Track is built accounting-first.
Why it matters for TrackPMS
Derived Fees aren't limited to channel markup. Say you manage rentals in a ski town and need a higher cleaning fee in winter than in summer. Instead of maintaining two fees by hand, set one cleaning fee as the parent and derive the seasonal rate from it. Change the base fee once, and both seasonal fees update on their own. You skip re-keying twice a year, and you eliminate the risk of the two drifting apart.
Ready to set up derived fees? Learn more.